The Editorial Process In 5 Steps

Ever wondered what it truly takes to get your manuscript or other content in perfect shape? You want it to make an impact on your customers, clients, or boss — and you think it’s almost ready. . . . But is it really?

That's when you call your trusty editor. A good editor will help you perfect your content, and make your work stand out!

Below are 5 easy steps for working with an editor or a proofreader. It’s a relationship that requires your input and questions. So don’t hold back!

1. TALK FIRST, WORK LATER

Come to a mutual understanding with your editor before editing begins. 

Work together to decide the following:

1. File format (Word, PDF, etc.)

2. How you want changes to be indicated (Comment Boxes, Track Changes, etc.)

3. What you do and do NOT want the editor to change 

• Do you want a simple proofread or a full developmental editing review?

• What can your budget and schedule afford?

2. EDITOR’S REVIEW

Your editor will mark up your file with any edits, questions, and suggestions that may be needed and return it to you.

Track Changes in Microsoft Word

3. AUTHOR’S APPROVAL 

As the author, it’s your responsibility to review all work the editor has done and accept, or reject, the changes. You may also have to rewrite some content based on questions/suggestions the editor added. 

Accepting Changes in Microsoft Word

4. REPEAT STEPS 2-3 AS NEEDED

With each round, there should be fewer edits.

Depending on the contract you have with the editor, more review and approval rounds may be needed.

Your editor should be looking only at the outstanding issues during each review, not redoing a full edit unless you request it.

5. FINALLY! CREATE THE FINAL DRAFT

This step may be completed by you (the author) or the editor. Once all issues have been resolved, a final, clean copy needs to be created for publication or the next step in your company's workflow. 

REMEMBER!

Every project is different. Some content may need only 1 round of review, while others may need 3 or more.

Be open and honest with your editor, and don’t forget to ask questions! Worthwhile editors should be able to explain why they made the edits that they did.